Job Description

ALL APPLICANTS MUST COMPLETE THIS 2-MINUTE ASSESSMENT TO BE CONSIDERED:

We're seeking a
Transaction Coordinator
who thrives in an independent but collaborative environment. Previous experience working at a title company or as a transaction coordinator is required.

You'll manage 20-30 transactions at a time and play a pivotal role in guiding each deal to the finish line. This is
not
your average agent-to-agent coordination job it requires strong communication, attention to detail, and the ability to solve problems in real time. If you're someone who finds purpose in producing high-quality, meaningful work and thrives on keeping moving parts organized we want to hear from you.

Key Responsibilities
Transaction & Title Coordination

• Manage the full lifecycle of off-market real estate transactions from beginning to close.
• Gather seller documents required by title (e.g., Seller Info Sheets, affidavits, special disclosures).
• Collaborate with title companies, review title commitments, and clear basic title issues.
• Coordinate lien releases, payoffs, probate documents, and non-standard closings.

Seller Communication & Support

• Serve as the seller's main point of contact during the closing process.
• Assist sellers in completing required forms in a timely manner, however necessary.
• Proactively follow up with sellers to ensure timely submission of forms and signatures.
• Assist sellers unfamiliar with real estate by explaining each step of the process clearly.
• Schedule mobile notaries and document delivery when needed.

Coordinate Property Access & Showings

• Coordinate lockbox placement and provide access instructions for one-time showings.
• Manage showing schedules with internal teams and buyers.
• Resolve access-related issues and minor logistical challenges.

Process Ownership & Problem Solving

• Own your pipeline of 2030+ active transactions.
• Track deadlines, progress, and communication in your CRM or workflow tool.
• Spot bottlenecks, suggest solutions, and escalate with actionable plans when necessary.
• Work closely with acquisitions and dispositions teams to troubleshoot edge cases (e.g., heirship, liens, etc.).

Ideal Behavioral Traits

• Independent: You take ownership of your work and don't need to be micromanaged.
• Social: You're comfortable communicating with sellers, title companies, and internal teams.
• Driving: You're goal-oriented, persistent, and focused on execution.
• Precise: You pay close attention to the details that can make or break a deal.

Why You'll Love Working Here

• Challenge Each transaction presents new opportunities to grow and contribute meaningfully.
• Recognition Your work matters and is appreciated by the team and clients.
• Growth Opportunities to advance and expand your role in a growing company.
• Location In the office 5 days a week.
• Salary Compensation that reflects your skills and experience.
• Hours Maintain a healthy work/life balance.
• Culture Positive, driven, and collaborative environment.
• Environment Efficient processes and well-structured systems.
• Industry Join a fast-moving and impactful niche in real estate.
• Brand Work with a company that shares your values and purpose.

Compensation:
$50,000 - $80,000 yearly

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